general information

  1. Iowa APCO and Iowa NENA only accept credit card payment for exhibitor sponsorships.

  2. Walk-in exhibitors are not allowed.  Any walk-ins will not be permitted to set up in the exhibitor hall. 

  3.  All sponsorship levels include a specific number of individual exhibitors.  Any additional exhibitors will be charged the conference attendee rate.  There are no exceptions.  Conference officials will direct exhibitors to this page to pay for additional exhibitors not included in their respective sponsorship packages. 

  4. No refunds will be given on exhibit booths after March 15, 2020.

  5. Silver exhibitors are limited to one booth/table.  Higher exhibitor sponsorships may request extra space subject to approval by the conference committee.  

  6. Booth space includes 1 table (30x96), 2 chairs, 1 waste basket, table skirting, wifi and electricity.  Pipe and draping available for an additional cost.  Audio visual equipment not included.  

  7. The conference hotel is the Prairie Meadows Hotel located at 1 Prairie Meadows Drive, Altoona IA 50009, phone number: 515-967-1000, website:  All exhibitors must make their own reservations unless accommodations are included in their sponsorship package.  If a room is included a member of the conference committee will contact you after registration is completed to set up accommodations. Exhibitors can participate in the conference room rate.  

  8. The conference committee reserves the right to make changes, amendments and additions to the Iowa APCO and Iowa NENA Spring Conference.  All matters not covered are subject to decision by the conference committee.

  9. For your safety and security all cartons, packages and other containers brought into Prairie Meadows may be subject to inspection.  Prairie Meadows reserves the right to refuse any package that appears damaged.  Due to limited space boxes, packages and/or display materials will be accepted no sooner than 3 days prior to the event. Items received before 3 days prior may assessed storage fees.  Items left on the premise longer than a week after the conference without shipping labels will be discarded.  Prairie Meadows does not accept responsibility for loss or damage of any merchandise or articles left in the faculty prior to, during or after the conference.   

  10. Shipments must be properly marks with the organization name/contact, date of the function and the name of the meadows contact.​​ Exhibitors wishing to ship items after the event must fill out a Prairie Meadows shipping form and have their own prepaid labels to place on packages.  

Sample Shipment Label​​​:

Prairie Meadows

Ms. Jane Doe (Vendor - Booth #)

NENA-APCO April 6 & 7 - Kendra Guldenpfennig

1 Prairie Meadows Dr.

Altoona IA 50009